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  1. Integration with other services
  2. Variables in integration settings

Variables in integration settings

Written by
Yandex Cloud

    When you set up integration of your form with other services, you can send responses or other data from the form to the service. For example, you can insert the user's responses into the text of an email or insert data into task fields in Tracker.

    Use variables to do this:

    1. On the Integration tab in your form, add an action.

    2. Select a field and click Variables on the right.

    3. Select a variable from the list that you want to add.

    When data is sent to the service, the variable is automatically converted to a value — the response to a prompt, a test result, or technical data.

    Warning

    When integrating the form with Tracker, you can add an employee that's specified in a response to the People, prompt to the Owner, Assignee, or Followers fields in Tracker. To do so, add a Response ID variable to the field. If you use a Response to prompt variable, integration won't work.

    You can use the following variables in action settings:

    Variable Description
    User data The personal data of the user who filled out the form


    Variables from this group are only converted to the user's personal data if the form is created in Yandex Forms for business and the user who filled out the form is an employee of the organization. You can only get data from external users if they provide their data in response to the form prompts.
    Name The user's name
    Login The user's login
    Email The user's email
    Gender The user's gender
    Department The employee's department (for users of Yandex Forms for business)
    Phone The employee's work phone number (for users of Yandex Forms for business)
    Supervisor The employee's direct supervisor (for users of Yandex Forms for business)
    Team Teams the employee is a member of (for users of Yandex Forms for business)
    Data from the organization Information from the organization's address book in Yandex Cloud Organization
    User information A field from the card of the employee that filled out the form
    Information from a response to a prompt For the People, Departments, and Teams is a field from the card of an employee or department specified in the response.
    Test results The user's result in a test or quiz
    Maximum test points The maximum number of points that can be scored in the test
    Total prompts with points The number of prompts for which the user can get points
    Points scored The number of points scored by the user
    Test results heading The heading of a segment the user's results fit in
    Description of test results The description of a segment the user's results fit in
    Points scored for a prompt The number of points scored for a selected prompt
    Form The form parameters and prompt responses
    Form ID A unique form ID
    Name Form name
    Prompt response A user response to a specific prompt in the form — select a prompt
    Responses to prompts User responses to multiple prompts in the form — select prompts
    Response ID A unique ID of a completed form
    Response option ID The unique ID of a response option for multiple-choice prompts (such as People or Drop-down list).
    Response date The date when the form was filled out
    Form author's email The email of the user who created the form
    Browser Information about the user's browser and operating system
    OS family Operating system type
    OS name Operating system name
    OS version Operating system version
    Browser name Name
    Browser version Version
    Request Technical parameters of the HTTP session
    Host User's computer name
    URL Form address
    All GET parameters The values of all the request parameters.

    Learn more about how to use GET parameters to pre-fill a form.
    GET parameter The value of a specific request parameter — specify the parameter name.

    Learn more about how to use GET parameters to pre-fill a form.

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